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Flow Process Chart for various activities

 

Flow Process Chart for issue of Duplicate Mark-sheet & Diploma

S.N.

Activity

Level of Action

Time Frame*

1.

To receive duly filed application along with copy of FIR, Affidavit (Anex-II)  & copies of press release , Notification forwarded by the Principal of the concerned Institute.

Controller/Registrar

Same Day

2.

To deposit relevant amount of fee (Rs.100/- each per semester for mark-sheet and Rs.200/- for Diploma through Demand Draft in favour of DDO Board of Technical Education Delhi).


   -do-

-do-

3.

To forward the application to the concerned Branch Officer.

Controller/Registrar

-do-

4.

To examine and prepare the duplicate Mark-sheet/Diploma.

Assistant Registrar/Programmer

15 Days

5.

Issue of duplicate Diploma to applicant/ Institution from the date of submission of application.

Assistant Registrar

30 Days

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

Flow Process Chart for issue of Migration Certificate

 

S.No.

Activity

Level of Action

Time Frame *

1.

To receive duly filled application in prescribed proforma (Annex-III) forwarded by Principal of the concerned Institute along with a copy of final mark-sheet and deposite fee of Rs.100/- through Demand Draft in favour of "DDO, Board of Technical Education, Delhi".

Help Desk/R & I.

Same Day

2.

To forward the application to concerned Head Clerk for verification of particulars and preparation of the Certificate.

Controller/Registrar.

-do-

3.

Verification of particulars from records & preparation of Certificate

Branch Officers

2 to 5 days

4.

Issue of the Migration Certificate to the applicant from the date of submission of application.

Concerned Dealing Assistant

07 Days




Flow Process Chart for issue of Transcript

S.No.  Activity  Level of Action   Time Frame
1. 

To receive an application in prescribed proforma

(Annexe-III) addressed to Controller alongwith

photocopy of documents required, one plus one set

and deposite fee of Rs.200/- each set through

Demand Draft in favour of "DDO, Board of Technical

Education, Delhi".

Help Desk/R & I Same Day
 2.

To forward the application to concerned Branch

Incharge for verification of particulars and preparation

of the Transcript.

Controller/Registrar -do-
 3.

Verification of particulars from records and

preparation of Transcript

System Analyst/Assistant Registrar
5-10 Days
 4.

Submission of documents to the Controller

for appending signature

System Analyst/Assistant Registrar 5-10 Days
 5. Issue of the Transcript to the applicant

Concerned dealing

      assistant

   30 days

 


 

 

 

                         Process Chart for the issue of Admit Card to Examinee

 

S.No.

Activity

Level of Action

Time Frame

1.

Receipt of duly filled and properly scrutnise Exam Form (Annex-IV) along with duly filled in duplicate Admit Card (Annex-V) by end of October (for odd semester) and by end of April (for even semester)/annual exam for regular students and ex-students along with requisite exam

fees..

Principal, Concerned Polytechnic

Same Day

2..

Forwrding of the Exam. Form alongwith duplicate Admit Card to Board in prescribed proforma.

Principal, concerned Polytechnic

1-2 Day(s)

3.

Scrutiny of application and allotment of  exam. Center & send back to concerned Polytechnics.

OSD(BTE)/OSD (Exam)/

10-15 Days

5.

Issue of Admit Card to the student through the Principal Polytechnic concerned

Exam. Cell of the Institute

1-2 Day(s)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Annexure-II

AFFIDAVIT

 

 

I, Sh. ……..………………………….. S/o. Sh……..………………….…. Address ..…………………………………………………………………….……………………..

……………………………..do hereby solemnly affirm and declare as under:-

 

1.       That I have passed ……………….. semester course in ………..………………….

          From ……………………………………………………….….           Polytechnic

          ……………………………………….

 

2.       That I have lost / misplaced my…………… Semester original mark-sheet/diploma/ certificate    and not traceable any where else.

 

3.       That may kindly issue  ………………....… semester duplicate mark-sheet/ diploma/ certificate for further study /employment.

 

4.       That in case the original …….…………...… semester original mark-sheet/ diploma/ certificate will found in the new further the   same  will be   submitted in   Board of

           Technical Education and not misused by me.

 

5.       That it is my true statement.

 

         DEPONENT

 

VERIFICATION:-

 

                             Verified at Delhi on this dated …………... that the contents of my above affidavit are true and correct to the best of my knowledge and belief and nothing has been concealed there.

 

 

              DEPONENT

 

 

 

 


 

Annexure-III

 

Form of application for issue Migration certificate (The form should be filled in legible. All corrections / or examinations made in the entries should by the applicant).

 

1.             Name of the applicant: __________________________________________________________________________________

                ( In Block letters)

2.             Father’s Name: ________________________________________________________________________________________

 

3.             Nature of certificate required: ____________________________________________________________________________

 

4.             Name of examination taken ____________________________ Year _____________________________________________

 

5.             Roll No ________________________

 

6.             Result Passed/Failed/Absent___________________________________________

 

7.             Enrollment No. _____________________________________________________

 

8.             Name of the Institute from which the candidates took the last examination

 

                _____________________________________________________________________________________________________

 

9.             In case a candidate apples for a Migration Certificate:-

 

(1)                 Name of the University to which the candidate wants to

 

Migrate_______________________________________________________________________________________

 

(2)                 Class and the name of Institute in which reading at the time of leaving this

 

Board_________________________________________________________________________________________

 

10.          (a)           Whether the certificate is to be collected from the Board in person.

 

(b)           In case the certificate is desired to be sent by                post, the name and address may be mentioned below:-

 

Name: _______________________________________________________________________________________________

 

Address: _____________________________________________________________________________________________

 

Phone /Cell NO ___________________________________________________

 

Note: (i)           All the particulars required should be carefully filled in by the applicant. The office will not be responsible for any delay in case the form is not complete in all respects.

 

(ii)               A fee of Rs. 100/- through demand draft  in favour of the DDO, Board of Technical Education, Delhi.

(iii)             Please attach VI Semester mark sheet and provisional certificate issued by concerned polytechnic / Institute

 

 

 

Dated: ________________                                                                                             SIGNATURE OF APPLLICANT

 

 

 

 

 

 

 

 

(To be filled by the examination/office last attends)

 

                Certified that the above entries made by the applicant are correct and the

 

 he/she has paid college dues upto___________________________________________________________________________

 

______________________________________________________________________________________________________

(Mention monaural Year)

 

 

 

Principal

 

_________________

 

_________________

 

___________College

 

 

Note:-  Where student has joined more than one course, the application should be signed by the respective Heads of the Deptt/Institutions concerned.

 

 

 

STAMPS OF THE COLLEGE

 

________________________________________________________________________________________________________

 

(TO BE FILLED BY THE BOARD’S OFFICE)

 

Fee Rs.____________________Received vide Receipt No.________________________________________________________

 

 

Dated____________________

 

 

SIGNATURE OF THE CASHIER

 

 

(PAYMENTS IS TO BE MADE BETWEEN 10.00 A.M. TO 4.00 P.M.)

 

 

 

 

 

 

 

 

 

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Last Updated : 19 Sep,2018